Run the counter and the clinic in one system
Sells from real batches, keeps every store room honest about what it holds, and puts the consultation, the laboratory tests and the medicines on one bill. Run it on a machine in your own shop and it keeps trading with the line down, or let us host it and reach it from anywhere.
Thirty days, no card. Priced in shillings, made in Kampala.
Get One Pharmacy
Two ways to run it, and you are not locked into either.
Register your pharmacy
Four questions and you are trading: the business name, its first branch, whether you run a clinic too, and an administrator account. Everything is yours for thirty days.
Start free trial Takes about two minutes.Installed in the shop
The whole system on a machine behind your counter. The tills reach it over your own network cable, so a sale goes through whether or not the internet is up, and your data sits on your premises.
How it is set up One ordinary computer, and any till on the same network.Or just use a browser
Nothing to install. We host it, and you reach it from the shop, from home or from a phone. Better for an owner with branches in different parts of town.
Sign in Same account, same data, same screens.The shop, in numbers, without anybody adding up
A worked example of a small Kampala pharmacy. These are the same charts the software draws for you, from what your till actually recorded.
- Cash 46%
- Mobile money 36%
- On account 11%
- Card 7%
One record of the medicine, from the delivery to the receipt
The same batch you received is the batch the till dispenses, on the shelf it actually sits on, at the branch that owns it.
At the till
A touch grid, first to expire dispensing across batches, and payment by cash, card, mobile money, bank transfer or credit. An 80mm receipt, and refunds against the original sale.
Stock where it sits
A branch total is no use when the box is in the warehouse and the customer is at the counter. Stock is counted per room and moved between rooms by requisition.
Batch and expiry
Every unit belongs to a batch with a number, a cost and an expiry date. Short dated stock is flagged while there is still time to sell it.
The consulting room
Patients, appointments, a live queue, vitals, consultations, prescriptions and laboratory orders, billed through the same till as the medicines.
More than one shop
Each branch keeps its own stock, sales, patients and orders. Staff see their own branch. An owner sees all of them at once.
Printed on the server
Receipts, invoices, prescriptions, laboratory reports, purchase orders, statements and the trial balance are produced on the server, so your copy and the customer's copy are the same document.
A patient walks in one door and leaves through the till
Six rooms, one patient file, one bill at the end. The board below is the clinic screen, and a card moves across it as the patient moves through the building.
The nurse sees it first
Temperature, blood pressure, pulse, weight and height at triage. The BMI is worked out, and the doctor opens a file that is already filled in.
Nothing is copied by hand
The prescription the doctor writes is the one the dispensing counter reads. No paper crosses the corridor and no name is typed twice.
Settled once
Consultation, laboratory tests and medicines land on one bill at the cashier, so the patient pays once and the day's takings are one number.
The line going down should not close the shop
You choose where the system lives. On a machine in your own shop it keeps trading with the internet down. Hosted by us it needs the line, but you reach it from anywhere. Same software either way, and you are not stuck with your first answer.
In the shop, the till does not stop
The tills reach the machine behind your counter over your own network cable. Selling, dispensing, taking payment and printing a receipt never touch the internet, so a dead line is a nuisance rather than a closed counter.
Hosted, and reachable anywhere
Nothing to install and nothing to look after. Better for an owner with branches in different parts of town, or anyone who would rather not keep a server running in the back room.
Move between them
Start hosted while you are trying it and move onto your own machine when the shop gets busy, or the other way round. It is the same workspace, carried over.
How a day runs
Four people, one system, one set of numbers at the end of the day. Pick a job to see what that person touches.
She signs in at the till with a username and a password. The machine already knows which branch and which counter it is, so she starts selling straight away.
- Adds items by touching the grid or typing a few letters of the name.
- Sells from the batch that expires first, without choosing it by hand.
- Takes cash, card, mobile money, bank transfer or credit, and prints the 80mm receipt.
- Calls a patient's visit to the till, so consultation, tests and medicines are settled once.
- Presses Esc for the Gateway and F1 for help.
He owns the shelf. His day is about what is on the counter, what is still in the warehouse, and what is about to expire.
- Adds and edits medicines, categories, brands and dosage forms with F4 and F6.
- Reads the low stock and expiry alerts, and moves short dated batches forward.
- Raises a requisition to bring stock from the warehouse onto the counter.
- Dispenses against a prescription written in the consulting room.
- Exports any list to a spreadsheet with F9.
She works from the queue. The nurse has already taken vitals, so the file is ready when the patient sits down.
- Takes the next patient from the live queue, with vitals and BMI already recorded.
- Writes the consultation: history, examination, diagnosis.
- Writes a prescription into the same system the pharmacy dispenses from.
- Orders laboratory tests and reads the results against the order.
- Adds services to the visit; the cashier settles the whole visit later.
He is not at a till. He wants to know what each branch took, what it holds and what it is losing to expiry.
- Views one branch or all branches together.
- Reads the thirteen reports: sales, daily takings, top medicines, cashier, stock, expiry, procurement, and the clinic ones.
- Checks profit and loss, the trial balance and the expense list.
- Sets roles and per-screen permissions for each member of staff.
- Sees every signed-in machine and can sign one out.
From nothing to your first sale
Four moves. The guide takes each one slowly.
Register
The business, its first branch, whether you run a clinic, and an administrator account.
Set up the rooms
The warehouse where deliveries land and the counter the till sells from. Name them after the real rooms.
Bring in stock
Your medicines, then a goods received note per delivery with the batch number, expiry and what you paid.
Sell one item
The counter goes down, the batch goes down, the sale is in the takings. If those three agree, you are set up.
Questions people ask first
Short answers, including the things it does not do yet.
Does it work without the internet?
Yes, if you run it in the shop. The system sits on one machine behind your counter and the tills reach it over your own network cable or router. Selling, dispensing, taking payment and printing a receipt never leave the building, so a dead line is a nuisance rather than a closed shop.
If instead you let us host it, the tills need the line to be up, which suits an owner whose branches are in different parts of town. Most pharmacies with one busy counter are better off with the shop install.
Can I change my mind about where it runs?
Yes. Most shops start hosted because there is nothing to set up, then move onto their own machine once the counter is busy enough that an hour without the internet would hurt. The workspace is carried over, so you keep your medicines, your stock and your history. Tell us and we will do the move.
What we do not do is run both at once and keep them in step with each other. One workspace lives in one place at a time.
Can I run two branches?
Yes. Each branch keeps its own stock, sales, patients, visits and purchase orders. Staff are assigned to a branch and see only that branch. An owner can view all branches consolidated, and stock is never shared between branches by accident.
What do I need at the counter?
A normal computer running a browser, an 80mm thermal printer for receipts, and any A4 printer for invoices and laboratory reports. No barcode scanner is required, though one speeds up a busy counter. Documents are made as PDFs on the server, so they print the same from any machine.
What about our existing stock?
You bring it in as a goods received note, batch by batch, with the batch number, expiry date and cost you paid. That is what makes first to expire dispensing correct from your first sale. There is no spreadsheet import yet, so a long list is an evening of typing. Enter the fast moving items first and add the rest as you sell.
Who can see what?
There are nine roles: Administrator, Pharmacist, Cashier, Store Manager, Accountant, Doctor, Nurse, Laboratory Technician and Receptionist. Permissions are set per screen, each person belongs to a department, and the Gateway opens on the work that department does. One account is used on one machine at a time: signing in somewhere else closes the earlier session and says so.
How do we get our data out?
Any list on screen exports to a spreadsheet with F9, and every document is a PDF you can save: receipts, invoices, prescriptions, laboratory reports, purchase orders, goods received notes, statements, profit and loss and the trial balance. There is no scheduled export to your own storage yet.
How do we pay for it?
We do not take card payments on this site. After the thirty days, call or send a message and a person will set your subscription up. Nothing is deleted while you are deciding.
Open a workspace and try it on your own medicines
Enter ten of the products you sell most, receive a delivery against them and ring up a sale. It takes about twenty minutes to know whether it fits your shop.